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COVID-19 and Fall Courses Update

Shelter In Place: Most Classes/Services Online through Fall Semester

Contact Information

Coordinator: Desha Staley-Raatior
Phone: 831.479.6413
Email:
studentjobs@cabrillo.edu
Hours:

Mon-Thurs
8:30am-5:00pm
Fri, 8:30am-2pm

Location: SAC West by Bookstore
Upper Aptos Campus
6500 Soquel Ave
Aptos, CA 95003

On Campus Supervisors

Post a Job

Supervisor Responsibilities

If you are an on campus supervisor, you have the following responsibilities:

  • Determine or verify allocated budget (including Federal Work Study budgets)

  • Post jobs to the Cabrillo Job Board

  • Interview and hire students

  • Complete necessary employment paperwork with students

  • Send completed paperwork to the Student Employment Center for approval prior to commencing work assignment

  • Maintain a safe work environment and provide all necessary training, equipment, and materials to perform the requirements of the student work assignment

  • Monitor the student’s work hours to ensure that the student works 20 hours per week or less, does not work more than 8 hours per day, or five days Monday through Sunday, and does not work more than their allocated budget allows

  • Provide on-site supervision

  • Approve time cards and forward to Payroll Office or Financial Aid Office

  • Monitor student enrollment to ensure student is enrolled in and completes at least six units with a passing grade each semester

 

Pay Rates

The pay rates are as follows effective 1-1-20:

Student Assistant I
This is the entry/trainee level position. Duties are those which may be readily learned by an individual with limited or no previous knowledge or experience in the work assignment. Works under close supervision and receives training on the job. Students in this category may be assigned to any department or program on campus. Performs related work as required.
$13.00/hr
Student Assistant II
This is the intermediate level position. Duties generally require a semi-skilled individual with some training or experience. May require previous knowledge of the work area and/or experience with tools, equipment or computers. Works under close supervision. Performs related work as required.
$13.75/hr
Student Assistant III
This is the specialist level position. Duties generally require an individual with specialized skills or abilities and experience in a specific college program or project area. Often requires ability to communicate skills or expertise to others. Works under general supervision. Performs related work as required.
$14.75/hr
Student Assistant IV
This is the technical and specialized level position. Duties generally require an individual with technical and specialized skills or abilities and experience in a specific college program or project area. Often requires ability to communicate skills or expertise to others. Works under limited supervision. Performs related work as required.
16.25/hr

Hiring Process

The Student Employment Center (SEC) processes the paperwork for all student employees working on campus. There are two different processes for students to submit, New Hire or Rehire:

For a New Hire:

  • A “New Hire” is a student employee who has either not worked for Cabrillo before or has not worked at Cabrillo in the last three years

  • Once the supervisor has made the hiring decision, the student employee must fill out section 1 of the “Student Assistant Assignment Form” and email a PDF version to their supervisor to complete Section 2.

  • Supervisors email a PDF of the “Student Assistant Assignment Form ” to destaley@cabrillo.edu  and in the Subject:  New Hire: Student Name.  Be sure it’s signed by your dean/admin and includes a budget number.

  • Once the form has been sent, the SEO will reach out to the student and send them the instructions and form for fingerprinting. All new Student Assistants must be fingerprinted and cleared prior to starting employment. At this point we’re working with an off campus vendor to facilitate the process. Note: Students will not have to pay for the process.

  • The student will also receive an email from NEOGOV in order to complete the rest of the hiring packet.  All of these forms should be completed through NEOGOV and not sent to the SEO.  We will also collect the appropriate I-9 documentation.

  • Supervisors will be notified by email when the employee is cleared for work.

  • New hires must attend a “New Hire Orientation”

 

Student Assistant Assignment Form (Formerly Temp Hrly Form)

For a Rehire:

  • A Rehire is a student employee who has worked on campus within the last three years

  • If a current student employee will be working on campus for the following fiscal year, they only need to fill out the Student Assistant Assignment Form.

  • Supervisors email a completed PDF of the “Student Assistant Assignment Form ” to destaley@cabrillo.edu  and in the Subject:  Rehire: Student Name.  Be sure it’s signed by your dean/admin and includes a budget number.

Additional Assignment:

If a student employee will be adding an assignment in a different department, they need only complete the Student Assistant Assignment Form, provided by the Student Employment Center.

Budget/Pay Change:

The supervisor should submit the Student Employee Change Form for either a budget change or pay increase.

 

Time Cards

Time cards should remain on file at the workstation until submitted to the Payroll Office. Students must sign the time card for it to be processed. Federal Work-Study time cards must be first submitted to the Financial Aid Office.

The division or department is responsible for sending completed time cards to the Payroll Office or the Financial Aid Office for processing, on or before the closing date each month (usually the 20th). Time cards received after the closing date will not be processed until the following month.

If a student has multiple work assignments in different departments, they must complete a separate time card for each department. Total combined hours must be less than 8 hours a day and 20 hours a week.

There are two different time cards utilized on campus:

 

Forms

Below we’ve provided some of the forms that you may need:

These forms should be reviewed by Student Assistants as well:.

 

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Aptos Campus, 6500 Soquel Drive Aptos CA 95003, 831.479.6100