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Contact Information

Location 6500 Soquel Dr, Aptos
Building 100, Office 104
Phone 831.479.5030
Email tlc@cabrillo.edu
Dean of Education Centers, Online, and Innovative Learning
Rachel Mayo
Cabrillo PD Co-Chairs
Alta Northcutt, David King, and Jill Gallo
Flex Coordinator
Francine Van Meter

  • excellence in teaching
  • classified staff assisting students
  • administrators, faculty, and staff working together

Flexible Calendar Program

The Board of Governors through the Chancellor’s Office is required by California Code of Regulations to oversee the Flexible Calendar program for the California Community Colleges. The program consists of staff development activities “in-lieu-of” regular instruction. Flex activities can be, but are not limited to, training programs, group retreats, field experiences, and activities such as course and program development, development of new instructional materials, and other instruction-related activities. (CCR, title 5, division 6, chapter 6, subchapter 8, article 2, section 55724, item a-4)

 

Register online for Flex Activities in myCabrilloPD

professional developmentUnder the coordination of the Professional Development Committee (PETL), the Flex Calendar is managed by the Flex Committee. The Calendar is composed of 10 days of professional development activities per academic year, 5 in the fall, and 5 in spring. Additional Flex Fridays are designated throughout the year for special professional development events. MORE INFO

What is Flex Week?

The flex calendar affords faculty the time and format in which to examine instructional concerns outside the traditional classroom setting. It offers an appropriate prelude to the school year as well as a checkpoint between semesters to refresh our sense of educational mission. The flex calendar listed in myPETL online and can be downloaded in print format. Read the Frequently Asked Questions.

1. Required flex time
Faculty may fulfill their flex requirement by attending workshops on flex days, or performing individual projects for external credit, such as attending a conference in your professional area. Any exceptions to this policy must be approved by the Division Dean.*

Full-time faculty have aminimum time commitment of 24 flexible hours per year plus two fall semester mandatory days and one spring semester mandatory day for a TOTAL of 36 hours per year.

Partial contract faculty are required to participate in a specific number of days, which is prorated on a percentage basis of an individual's contract. Adjunct faculty are required to participate in at least one hour of flex activity per teaching unit each semester, and complete their Flex obligation in the same semester.

* State FLEX guidelines prohibit carry over of FLEX hours from year to year. In other words, they cannot be banked.

2. Special exception

You may perform flex activities on days other than the scheduled flex days, as long as they are not your regular teaching days or work days. Weekends and holidays are permissible as are days when you are only teaching in the evening, or evenings when you are only teaching during the day. You must obtain approval of your Dean.

3. Nonparticipation

Should you decide to refuse to participate in flex week, you will have your pay reduced by the number of days of nonparticipation (maximum of five days fall semester and five days spring semester). All flex activities must be completed within the academic calendar.

4. Deadlines

Flex activities may be done within a fiscal year. However, adjunct faculty must complete flex hours before the end of each term they teach. Contract faculty may complete flex hours before the end of the fiscal year, but must complete mandatory days as noted in the contract. (Division/Department Day and All College Day in the fall term, and Division/Department Day in the spring term.)

What are Flex Fridays?

Flex Fridays are intended to provide additional professional development events outside the normal flex calendar. These activities must be pre-approved by the Faculty Ad Hoc Committee (Flex Committee) for flex credit. All activities for flex credit must be listed in myCabrilloPD and participants should register in advance.

Propose a Flex Friday activity. (NOTE: flex credit does not apply for regular department and division meetings. SLO assessment activities can be proposed for a Flex Friday.)

Presenters are responsible for securing their own room, and tech support if needed. Presenters will also manage the activity by verifying participant completion in myCabrilloPD. The TLC will list your activity in the myCabrilloPD calendar so participants can register for the event and subsequently receive flex credit.

 

Frequently Asked Questions

Can I be a Flex presenter?
Preparing a presentation can require considerable preparation time. Faculty who conduct on-campus workshops as their flex activity will receive two hours flex credit for every hour of presentation time. Example: for a 2 hour event, the primary presenter/coordinator may claim double flex credit, or if the work is equally distributed between two presenters. Presenters are also expected to manage their activity rosters in myCabrilloPD.

Am I getting paid for Flex Week?
Yes. It's part of your contract. You may earn Flex credit during any non-duty hours (hours you are not scheduled to be in class or in your office) throughout the fiscal year (July 1 – June 30). 

More FAQs...

 

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